How do I generate a list of my OpenAthens users' email addresses?
You can contact the OpenAthens users in your organisation with news and updates about the OpenAthens service, and about resources which they access with their OpenAthens accounts.
To do this, login to the OpenAthens admin site - you'll be on the main dashboard screen:
- click on the Accounts button:
- you'll see a list of the personal accounts that are in your organisation
- click on the Select button:
- choose All from the options that are shown:
- you'll get a notification about how many accounts are selected, and an Actions button will appear
- click on the Actions button and then click on Email users
- a box appears with some instructions:
- right-click in the box and select Copy
- you then need to go open a new email and Paste the addresses into the bcc field (the bcc bit is crucial, so that you are not sharing person-identifiable data incorrectly
- you may need to check that your email is set to allow email addresses separated by commas (see https://www.officetooltips.com/outlook_365/tips/how_to_use_commas_as_separators_for_multiple_email_recipients for help with this)
- add the body of your email, and send as normal.
NB - you may need to send the email in batches, depending on how many users are in your organisation, and what the limits for the number of people you can email at once are set to.